If you are a member of one or more eGroups, or "mailing lists" as I am, you may have wished that your email "InBox" wouldn;t get so clogged up with these group messages. You may wish to not see them right now, or wish to see them all together later. Some people are organized enough that they make a new folder in their email application and drag the group emails into it to keep things organized. That's a great idea, but it takes time and life would be simpler if this was automatic. Here's how!
This is what our "InBox" looks like before we get started. Note that the Group messages are mixed in with the other inbox mail.
In PowerMail, what we are going to do is called maiking a "Mail Filter", it may be called something else in other programs.
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Pull the File menu to "Folders", then to "New Folder".
Or press command shift n Or command click (right click) the mouse in the folders area. |
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Give the folder a descriptive name. The eGroup name is probably a good choice. |
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We will next tell the emails how to jump into this folder bythemselves. So you could pull the Setup Menu to "Mail Filters..." Oh, but wait! If we have a smaple eGroup message handy, there is an easier way! |
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Instead of pulling the Setup menu, Right Click (or Command Click) an eGroup message. This contextual menu pops up, and you can select to "Make New Filter..." based on this email message. |
Set the "Action" to Move message into Folder & choose the folder you want these messages in. Save & Close this window. You can always edit it later if you want.
Ok, so if we got everything right, all future eGroup messages with a "Reply-To" address that matches our criteria ought to be automatically filed in the right folder. But what about all the messages that are already cluttering our email InBox? Let's get those past Group messages into the Group folder right now as well.
Click into the "In Box" and select all messages. You may need to click one message, then choose "Select All" from the Edit menu.
Then, Pull the Mail Menu to "Perform Filter", and select the filter we just made.
Pow! All the Group messages are now in their own folder. From now on, they will jump in there themselves.
Notice that when you have new, unread mail in a folder, the folder is BOLD, so you can easily tell without even having to open it.
Hope this helps,
Dave Nathanson
Mac Medix